SB 3131: Private Secretary; Executive Assistant; Secretary; Administrative Assistant
- Session Year: 2025-2026
- House: Senate
- Latest Version Date: 2026-04-28
Current Status:
Passed
(2026-05-27: Act 050, on 05/27/2026 (Gov. Msg. No. 1150).)
Introduced
In Committee
First Chamber
In Committee
Second Chamber
Final Decking
Enacted
What does this bill do?
This bill updates many state job titles in Hawaii law by replacing “private secretary” with “executive assistant” and “secretary” with “administrative assistant.” The changes apply across state government and affect positions in the courts, executive departments, the paroling authority, procurement offices, and other listed roles. The bill says the new titles modernize statutory language to match current workplace usage.
The summary is provided by generative AI which can make mistakes. For original language, please view the details in the table below.
Updates state position titles in the Hawaii Revised Statutes by changing "private secretary" to "executive assistant" and "secretary" to "administrative assistant", where applicable. (CD1)
Updates state position titles by changing "private secretary" to "executive assistant" and "secretary" to "administrative assistant", where applicable. Effective 7/1/3000. (HD1)
Updates state position titles by changing "private secretary" to "executive assistant" and "secretary" to "administrative assistant", where applicable. (SD1)
Updates state position titles by changing "private secretary" to "executive assistant" and "secretary" to "administrative assistant," where applicable.
|
THE SENATE |
S.B. NO. |
3131 |
|
THIRTY-THIRD LEGISLATURE, 2026 |
S.D. 1 |
|
|
STATE OF HAWAII |
H.D. 1 |
|
|
|
C.D. 1 |
|
|
|
||
|
|
||
A BILL FOR AN ACT
RELATING TO PERSONNEL.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:
SECTION 1. The legislature finds that the job title "secretary" has become outdated in both the public and private sectors, leading many organizations to adopt more contemporary titles such as "administrative assistant" or "executive assistant". To ensure that the State's job titles remain current and appealing to potential applicants, the department of human resources development has renamed the civil service secretary series to "administrative assistant" and the administrative assistant series to "executive specialist", effective July 16, 2024. This modernization aligns the State's job titles with prevailing industry standards and enhances its ability to attract and retain qualified employees.
Therefore, the purpose of this Act is to update state position titles by changing "private secretary" to "executive assistant" and "secretary" to "administrative assistant", where applicable.
SECTION 2. Section 76-16, Hawaii Revised Statutes, is amended by amending subsection (b) to read as follows:
"(b) The civil service to which this chapter applies shall comprise all positions in the State now existing or hereafter established and embrace all personal services performed for the State, except the following:
(1) Commissioned and enlisted personnel of the Hawaii National Guard and positions in the Hawaii National Guard that are required by state or federal laws or regulations or orders of the National Guard to be filled from those commissioned or enlisted personnel;
(2) Positions filled by persons employed by contract where the director of human resources development has certified that the service is special or unique or is essential to the public interest and that, because of circumstances surrounding its fulfillment, personnel to perform the service cannot be obtained through normal civil service recruitment procedures. Any contract may be for any period not exceeding one year;
(3) Positions that must be filled without delay to comply with a court order or decree if the director determines that recruitment through normal recruitment civil service procedures would result in delay or noncompliance, such as the Felix-Cayetano consent decree;
(4) Positions filled by the legislature or by either house or any committee thereof;
(5) Employees in the office of the governor and office of the lieutenant governor, and household employees at Washington Place;
(6) Positions filled by popular vote;
(7) Department heads, officers, and members of any board, commission, or other state agency whose appointments are made by the governor or are required by law to be confirmed by the senate;
(8) Judges, referees, receivers, masters, jurors, notaries public, land court examiners, court commissioners, and attorneys appointed by a state court for a special temporary service;
(9) One
bailiff for the chief justice of the supreme court who shall have the powers
and duties of a court officer and bailiff under section 606-14; one [secretary]
administrative assistant or clerk for each justice of the supreme court,
each judge of the intermediate appellate court, and each judge of the circuit
court; one [secretary] administrative assistant for the judicial
council; one deputy administrative director of the courts; three law clerks for
the chief justice of the supreme court, two law clerks for each associate
justice of the supreme court and each judge of the intermediate appellate
court, one law clerk for each judge of the circuit court, two additional law
clerks for the civil administrative judge of the circuit court of the first
circuit, two additional law clerks for the criminal administrative judge of the
circuit court of the first circuit, one additional law clerk for the senior
judge of the family court of the first circuit, two additional law clerks for
the civil motions judge of the circuit court of the first circuit, two
additional law clerks for the criminal motions judge of the circuit court of
the first circuit, and two law clerks for the administrative judge of the
district court of the first circuit; and one [private secretary] executive
assistant each for the administrative director of the courts[,] and
the deputy administrative director of the courts[,]; one executive
assistant for each department head, each deputy or first assistant, and
each additional deputy, or assistant deputy, or assistant defined in paragraph
(16);
(10) First
deputy and deputy attorneys general, the administrative services manager of the
department of the attorney general, one [secretary] administrative
assistant for the administrative services manager, an administrator and any
support staff for the criminal and juvenile justice resources coordination
functions, and law clerks;
(11) (A) Teachers, principals, vice-principals, complex area superintendents, deputy and assistant superintendents, other certificated personnel, and no more than twenty noncertificated administrative, professional, and technical personnel not engaged in instructional work;
(B) Effective July 1, 2003, teaching assistants, educational assistants, bilingual or bicultural school-home assistants, school psychologists, psychological examiners, speech pathologists, athletic health care trainers, alternative school work study assistants, alternative school educational or supportive services specialists, alternative school project coordinators, and communications aides in the department of education;
(C) The
special assistant to the state librarian and one [secretary] administrative
assistant for the special assistant to the state librarian; and
(D) Members of the faculty of the university of Hawaii, including research workers, extension agents, personnel engaged in instructional work, and administrative, professional, and technical personnel of the university;
(12) Employees engaged in special, research, or demonstration projects approved by the governor;
(13) (A) Positions filled by inmates, patients of state institutions, and persons with severe physical or mental disabilities participating in the work experience training programs;
(B) Positions filled with students in accordance with guidelines for established state employment programs; and
(C) Positions that provide work experience training or temporary public service employment that are filled by persons entering the workforce or persons transitioning into other careers under programs such as the federal Workforce Investment Act of 1998, as amended, or the Senior Community Service Employment Program of the Employment and Training Administration of the United States Department of Labor, or under other similar state programs;
(14) A custodian or guide at Iolani Palace, the Royal Mausoleum, and Hulihee Palace;
(15) Positions filled by persons employed on a fee, contract, or piecework basis, who may lawfully perform their duties concurrently with their private business or profession or other private employment and whose duties require only a portion of their time, if it is impracticable to ascertain or anticipate the portion of time to be devoted to the service of the State;
(16) Positions of first deputies or first assistants of each department head appointed under or in the manner provided in section 6, article V, of the Hawaii State Constitution; three additional deputies or assistants either in charge of the highways, harbors, and airports divisions or other functions within the department of transportation as may be assigned by the director of transportation, with the approval of the governor; one additional deputy in the department of human services either in charge of welfare or other functions within the department as may be assigned by the director of human services; four additional deputies in the department of health, each in charge of one of the following: behavioral health, environmental health, hospitals, and health resources administration, including other functions within the department as may be assigned by the director of health, with the approval of the governor; two additional deputies in charge of the law enforcement programs, administration, or other functions within the department of law enforcement as may be assigned by the director of law enforcement, with the approval of the governor; three additional deputies each in charge of the correctional institutions, rehabilitation services and programs, and administration or other functions within the department of corrections and rehabilitation as may be assigned by the director of corrections and rehabilitation, with the approval of the governor; two administrative assistants to the state librarian; and an administrative assistant to the superintendent of education;
(17) Positions specifically exempted from this part by any other law; provided that:
(A) Any exemption created after July 1, 2014, shall expire three years after its enactment unless affirmatively extended by an act of the legislature; and
(B) All of the positions defined by paragraph (9) shall be included in the position classification plan;
(18) Positions in the state foster grandparent program and positions for temporary employment of senior citizens in occupations in which there is a severe personnel shortage or in special projects;
(19) Household employees at the official residence of the president of the university of Hawaii;
(20) Employees in the department of education engaged in the supervision of students during meal periods in the distribution, collection, and counting of meal tickets, and in the cleaning of classrooms after school hours on a less than half-time basis;
(21) Employees hired under the tenant hire program of the Hawaii public housing authority; provided that no more than twenty-six per cent of the authority's workforce in any housing project maintained or operated by the authority shall be hired under the tenant hire program;
(22) Positions of the federally funded expanded food and nutrition program of the university of Hawaii that require the hiring of nutrition program assistants who live in the areas they serve;
(23) Positions filled by persons with severe disabilities who are certified by the state vocational rehabilitation office that they are able to perform safely the duties of the positions;
(24) The sheriff;
(25) A gender and other fairness coordinator hired by the judiciary;
(26) Positions in the Hawaii National Guard youth and adult education programs;
(27) In the Hawaii state energy office in the department of business, economic development, and tourism, all energy program managers, energy program specialists, energy program assistants, and energy analysts;
(28) Administrative appeals hearing officers in the department of human services;
(29) In the Med-QUEST division of the department of human services, the division administrator, finance officer, health care services branch administrator, medical director, and clinical standards administrator;
(30) In the director's office of the department of human services, the enterprise officer, information security and privacy compliance officer, security and privacy compliance engineer, security and privacy compliance analyst, information technology implementation manager, assistant information technology implementation manager, resource manager, community or project development director, policy director, special assistant to the director, and limited English proficiency project manager or coordinator;
(31) The Alzheimer's disease and related dementia services coordinator in the executive office on aging;
(32) In the Hawaii emergency management agency, the executive officer, public information officer, civil defense administrative officer, branch chiefs, and emergency operations center state warning point personnel; provided that for state warning point personnel, the director shall determine that recruitment through normal civil service recruitment procedures would result in delay or noncompliance;
(33) The executive director and seven full-time administrative positions of the school facilities authority;
(34) Positions in the Mauna Kea stewardship and oversight authority;
(35) In the office of homeland security of the department of law enforcement, the statewide interoperable communications coordinator;
(36) In the social services division of the department of human services, the business technology analyst;
(37) The executive director and staff of the 911 board;
(38) The software developer supervisor and senior software developers in the department of taxation;
(39) In the department of law enforcement, five Commission on Accreditation for Law Enforcement Agencies, Inc., coordinator positions;
(40) The state fire marshal and deputy state fire marshal in the office of the state fire marshal;
(41) The administrator for the law enforcement standards board;
(42) In the office of the director of taxation, the data privacy officer and tax business analysts; and
[[](43)[]]All
positions filled by the Hawaii tourism authority within the department of
business, economic development, and tourism.
The director shall determine the applicability of this section to specific positions.
Nothing in this section shall be deemed to affect the civil service status of any incumbent as it existed on July 1, 1955."
SECTION 3. Section 103D-204, Hawaii Revised Statutes, is amended by amending subsection (d) to read as follows:
"(d) The administrator shall operate independently
of the comptroller. The administrator may
appoint and dismiss [a private secretary] an executive
assistant without regard to chapters
76 and 89, who shall serve at the administrator's pleasure. The comptroller shall provide support to
permit the administrator to satisfy all of the administrator's responsibilities
as the chief procurement officer for those governmental bodies of the executive
branch of the State for which a chief procurement officer is not otherwise
designated."
SECTION 4. Section 353-62, Hawaii Revised Statutes, is amended by amending subsection (b) to read as follows:
"(b) In its operations, the paroling authority shall:
(1) Keep and maintain a record of all meetings and proceedings;
(2) Make public no more than thirty days after a parole release hearing the following information:
(A) The prisoner's name; and
(B) Whether the parole request was approved or denied;
(3) Send a detailed report of its operations to the governor every three months;
(4) In promulgating rules, conform to chapter 91;
(5) Allow each prisoner a hearing before a panel of three of its members, which shall act by a majority of the panel members; provided that if it is determined immediately preceding or during the course of a hearing that a sitting panel member must be recused due to a conflict of interest or illness, the panel may proceed with two members; and
(6) Appoint
an administrative [secretary] assistant and [such] other
clerical and other assistants as may be necessary within the limits of
available appropriations, subject to any applicable salary classification and
civil service schedules, laws, and rules."
SECTION 5. Section 353-65, Hawaii Revised Statutes, is amended to read as follows:
"§353-65 Paroles; rules. The Hawaii paroling authority may establish
rules, with the approval of the governor and the director of corrections and
rehabilitation not inconsistent with this part, under which any prisoner may be
paroled but shall remain, while on parole, in the legal custody and under the
control of the paroling authority, and be subject, at any time until the
expiration of the term for which the prisoner was sentenced, to be taken back
within the enclosure of the prison. The
rules shall have the force and effect of law.
Full power, subject to this part, to enforce the rules, to grant, and to
revoke paroles is conferred upon the paroling authority. The power to retake and reimprison a paroled
prisoner is conferred upon the administrative [secretary] assistant
or the administrative [secretary's] assistant's designee, who may
issue a warrant authorizing all of the officers named therein to arrest and
return to actual custody any paroled prisoner.
The superintendent of Hawaii state prison, the chief of police of each
county and all police officers of the State or of any county, and all prison
officers shall execute any such order in like manner as ordinary criminal
process.
If any prisoner so paroled leaves the State without permission from the paroling authority, the prisoner shall be deemed to be an escaped prisoner, and may be arrested as such."
SECTION 6. Sections 28-8.5, 90D-8, 155-4, 312-2.1, and 312-2.2, Hawaii Revised Statutes, are amended by substituting the word "administrative assistant," or similar term, wherever the word "secretary," or similar term, appears, as the context requires.
SECTION 7. Statutory material to be repealed is bracketed and stricken. New statutory material is underscored.
SECTION 8. This Act shall take effect on July 1, 2026; provided that the amendments made to section 312-2.1, Hawaii Revised Statutes, by section 6 of this Act shall not be repealed when that section is reenacted on June 30, 2028, pursuant to section 4 of Act 141, Session Laws of Hawaii 2023.
Report Title:
Private Secretary; Executive Assistant; Secretary; Administrative Assistant
Description:
Updates state position titles in the Hawaii Revised Statutes by changing "private secretary" to "executive assistant" and "secretary" to "administrative assistant", where applicable. (CD1)
The summary description of legislation appearing on this page is for informational purposes only and is not legislation or evidence of legislative intent.
|
THE SENATE |
S.B. NO. |
3131 |
|
THIRTY-THIRD LEGISLATURE, 2026 |
S.D. 1 |
|
|
STATE OF HAWAII |
H.D. 1 |
|
|
|
|
|
|
|
||
|
|
||
A BILL FOR AN ACT
RELATING TO PERSONNEL.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:
SECTION 1. The legislature finds that the job title "secretary" has become outdated in both the public and private sectors, leading many organizations to adopt more contemporary titles such as "administrative assistant" or "executive assistant". To ensure that the State's job titles remain current and appealing to potential applicants, the department of human resources development has renamed the civil service secretary series to "administrative assistant" and the administrative assistant series to "executive specialist", effective July 16, 2024. This modernization aligns the State's job titles with prevailing industry standards and enhances its ability to attract and retain qualified employees.
Therefore, the purpose of this Act is to update state position titles by changing "private secretary" to "executive assistant" and "secretary" to "administrative assistant", where applicable.
SECTION 2. Section 76-16, Hawaii Revised Statutes, is amended by amending subsection (b) to read as follows:
"(b) The civil service to which this chapter applies shall comprise all positions in the State now existing or hereafter established and embrace all personal services performed for the State, except the following:
(1) Commissioned and enlisted personnel of the Hawaii National Guard and positions in the Hawaii National Guard that are required by state or federal laws or regulations or orders of the National Guard to be filled from those commissioned or enlisted personnel;
(2) Positions filled by persons employed by contract where the director of human resources development has certified that the service is special or unique or is essential to the public interest and that, because of circumstances surrounding its fulfillment, personnel to perform the service cannot be obtained through normal civil service recruitment procedures. Any contract may be for any period not exceeding one year;
(3) Positions that must be filled without delay to comply with a court order or decree if the director determines that recruitment through normal recruitment civil service procedures would result in delay or noncompliance, such as the Felix-Cayetano consent decree;
(4) Positions filled by the legislature or by either house or any committee thereof;
(5) Employees in the office of the governor and office of the lieutenant governor, and household employees at Washington Place;
(6) Positions filled by popular vote;
(7) Department heads, officers, and members of any board, commission, or other state agency whose appointments are made by the governor or are required by law to be confirmed by the senate;
(8) Judges, referees, receivers, masters, jurors, notaries public, land court examiners, court commissioners, and attorneys appointed by a state court for a special temporary service;
(9) One
bailiff for the chief justice of the supreme court who shall have the powers
and duties of a court officer and bailiff under section 606-14; one [secretary]
administrative assistant or clerk for each justice of the supreme court,
each judge of the intermediate appellate court, and each judge of the circuit
court; one [secretary] administrative assistant for the judicial
council; one deputy administrative director of the courts; three law clerks for
the chief justice of the supreme court, two law clerks for each associate
justice of the supreme court and each judge of the intermediate appellate
court, one law clerk for each judge of the circuit court, two additional law
clerks for the civil administrative judge of the circuit court of the first
circuit, two additional law clerks for the criminal administrative judge of the
circuit court of the first circuit, one additional law clerk for the senior
judge of the family court of the first circuit, two additional law clerks for
the civil motions judge of the circuit court of the first circuit, two
additional law clerks for the criminal motions judge of the circuit court of
the first circuit, and two law clerks for the administrative judge of the
district court of the first circuit; and one [private secretary] executive
assistant each for the administrative director of the courts[,] and
the deputy administrative director of the courts[,]; one executive
assistant for each department head, each deputy or first assistant, and
each additional deputy, or assistant deputy, or assistant defined in paragraph
(16);
(10) First
deputy and deputy attorneys general, the administrative services manager of the
department of the attorney general, one [secretary] administrative
assistant for the administrative services manager, an administrator and any
support staff for the criminal and juvenile justice resources coordination
functions, and law clerks;
(11) (A) Teachers, principals, vice-principals, complex area superintendents, deputy and assistant superintendents, other certificated personnel, and no more than twenty noncertificated administrative, professional, and technical personnel not engaged in instructional work;
(B) Effective July 1, 2003, teaching assistants, educational assistants, bilingual or bicultural school-home assistants, school psychologists, psychological examiners, speech pathologists, athletic health care trainers, alternative school work study assistants, alternative school educational or supportive services specialists, alternative school project coordinators, and communications aides in the department of education;
(C) The
special assistant to the state librarian and one [secretary] administrative
assistant for the special assistant to the state librarian; and
(D) Members of the faculty of the university of Hawaii, including research workers, extension agents, personnel engaged in instructional work, and administrative, professional, and technical personnel of the university;
(12) Employees engaged in special, research, or demonstration projects approved by the governor;
(13) (A) Positions filled by inmates, patients of state institutions, and persons with severe physical or mental disabilities participating in the work experience training programs;
(B) Positions filled with students in accordance with guidelines for established state employment programs; and
(C) Positions that provide work experience training or temporary public service employment that are filled by persons entering the workforce or persons transitioning into other careers under programs such as the federal Workforce Investment Act of 1998, as amended, or the Senior Community Service Employment Program of the Employment and Training Administration of the United States Department of Labor, or under other similar state programs;
(14) A custodian or guide at Iolani Palace, the Royal Mausoleum, and Hulihee Palace;
(15) Positions filled by persons employed on a fee, contract, or piecework basis, who may lawfully perform their duties concurrently with their private business or profession or other private employment and whose duties require only a portion of their time, if it is impracticable to ascertain or anticipate the portion of time to be devoted to the service of the State;
(16) Positions of first deputies or first assistants of each department head appointed under or in the manner provided in section 6, article V, of the Hawaii State Constitution; three additional deputies or assistants either in charge of the highways, harbors, and airports divisions or other functions within the department of transportation as may be assigned by the director of transportation, with the approval of the governor; one additional deputy in the department of human services either in charge of welfare or other functions within the department as may be assigned by the director of human services; four additional deputies in the department of health, each in charge of one of the following: behavioral health, environmental health, hospitals, and health resources administration, including other functions within the department as may be assigned by the director of health, with the approval of the governor; two additional deputies in charge of the law enforcement programs, administration, or other functions within the department of law enforcement as may be assigned by the director of law enforcement, with the approval of the governor; three additional deputies each in charge of the correctional institutions, rehabilitation services and programs, and administration or other functions within the department of corrections and rehabilitation as may be assigned by the director of corrections and rehabilitation, with the approval of the governor; two administrative assistants to the state librarian; and an administrative assistant to the superintendent of education;
(17) Positions specifically exempted from this part by any other law; provided that:
(A) Any exemption created after July 1, 2014, shall expire three years after its enactment unless affirmatively extended by an act of the legislature; and
(B) All of the positions defined by paragraph (9) shall be included in the position classification plan;
(18) Positions in the state foster grandparent program and positions for temporary employment of senior citizens in occupations in which there is a severe personnel shortage or in special projects;
(19) Household employees at the official residence of the president of the university of Hawaii;
(20) Employees in the department of education engaged in the supervision of students during meal periods in the distribution, collection, and counting of meal tickets, and in the cleaning of classrooms after school hours on a less than half-time basis;
(21) Employees hired under the tenant hire program of the Hawaii public housing authority; provided that no more than twenty-six per cent of the authority's workforce in any housing project maintained or operated by the authority shall be hired under the tenant hire program;
(22) Positions of the federally funded expanded food and nutrition program of the university of Hawaii that require the hiring of nutrition program assistants who live in the areas they serve;
(23) Positions filled by persons with severe disabilities who are certified by the state vocational rehabilitation office that they are able to perform safely the duties of the positions;
(24) The sheriff;
(25) A gender and other fairness coordinator hired by the judiciary;
(26) Positions in the Hawaii National Guard youth and adult education programs;
(27) In the Hawaii state energy office in the department of business, economic development, and tourism, all energy program managers, energy program specialists, energy program assistants, and energy analysts;
(28) Administrative appeals hearing officers in the department of human services;
(29) In the Med-QUEST division of the department of human services, the division administrator, finance officer, health care services branch administrator, medical director, and clinical standards administrator;
(30) In the director's office of the department of human services, the enterprise officer, information security and privacy compliance officer, security and privacy compliance engineer, security and privacy compliance analyst, information technology implementation manager, assistant information technology implementation manager, resource manager, community or project development director, policy director, special assistant to the director, and limited English proficiency project manager or coordinator;
(31) The Alzheimer's disease and related dementia services coordinator in the executive office on aging;
(32) In the Hawaii emergency management agency, the executive officer, public information officer, civil defense administrative officer, branch chiefs, and emergency operations center state warning point personnel; provided that for state warning point personnel, the director shall determine that recruitment through normal civil service recruitment procedures would result in delay or noncompliance;
(33) The executive director and seven full-time administrative positions of the school facilities authority;
(34) Positions in the Mauna Kea stewardship and oversight authority;
(35) In the office of homeland security of the department of law enforcement, the statewide interoperable communications coordinator;
(36) In the social services division of the department of human services, the business technology analyst;
(37) The executive director and staff of the 911 board;
(38) The software developer supervisor and senior software developers in the department of taxation;
(39) In the department of law enforcement, five Commission on Accreditation for Law Enforcement Agencies, Inc., coordinator positions;
(40) The state fire marshal and deputy state fire marshal in the office of the state fire marshal;
(41) The administrator for the law enforcement standards board;
(42) In the office of the director of taxation, the data privacy officer and tax business analysts; and
[[](43)[]]All
positions filled by the Hawaii tourism authority within the department of
business, economic development, and tourism.
The director shall determine the applicability of this section to specific positions.
Nothing in this section shall be deemed to affect the civil service status of any incumbent as it existed on July 1, 1955."
SECTION 3. Section 103D-204, Hawaii Revised Statutes, is amended by amending subsection (d) to read as follows:
"(d) The administrator shall operate independently
of the comptroller. The administrator may
appoint and dismiss [a private secretary] an executive
assistant without regard to chapters
76 and 89, who shall serve at the administrator's pleasure. The comptroller shall provide support to
permit the administrator to satisfy all of the administrator's responsibilities
as the chief procurement officer for those governmental bodies of the executive
branch of the State for which a chief procurement officer is not otherwise
designated."
SECTION 4. Section 353-62, Hawaii Revised Statutes, is amended by amending subsection (b) to read as follows:
"(b) In its operations, the paroling authority shall:
(1) Keep and maintain a record of all meetings and proceedings;
(2) Make public no more than thirty days after a parole release hearing the following information:
(A) The prisoner's name; and
(B) Whether the parole request was approved or denied;
(3) Send a detailed report of its operations to the governor every three months;
(4) In promulgating rules, conform to chapter 91;
(5) Allow each prisoner a hearing before a panel of three of its members, which shall act by a majority of the panel members; provided that if it is determined immediately preceding or during the course of a hearing that a sitting panel member must be recused due to a conflict of interest or illness, the panel may proceed with two members; and
(6) Appoint
an administrative [secretary] assistant and [such] other
clerical and other assistants as may be necessary within the limits of
available appropriations, subject to any applicable salary classification and
civil service schedules, laws, and rules."
SECTION 5. Section 353-65, Hawaii Revised Statutes, is amended to read as follows:
"§353-65 Paroles; rules. The Hawaii paroling authority may establish
rules, with the approval of the governor and the director of corrections and
rehabilitation not inconsistent with this part, under which any prisoner may be
paroled but shall remain, while on parole, in the legal custody and under the
control of the paroling authority, and be subject, at any time until the
expiration of the term for which the prisoner was sentenced, to be taken back
within the enclosure of the prison. The
rules shall have the force and effect of law.
Full power, subject to this part, to enforce the rules, to grant, and to
revoke paroles is conferred upon the paroling authority. The power to retake and reimprison a paroled
prisoner is conferred upon the administrative [secretary] assistant
or the administrative [secretary's] assistant's designee, who may
issue a warrant authorizing all of the officers named therein to arrest and
return to actual custody any paroled prisoner.
The superintendent of Hawaii state prison, the chief of police of each
county and all police officers of the State or of any county, and all prison
officers shall execute any such order in like manner as ordinary criminal
process.
If any prisoner so paroled leaves the State without permission from the paroling authority, the prisoner shall be deemed to be an escaped prisoner, and may be arrested as such."
SECTION 6. Sections 28-8.5, 90D-8, 155-4, 312-2.1, and 312-2.2, Hawaii Revised Statutes, are amended by substituting the word "administrative assistant," or similar term, wherever the word "secretary," or similar term, appears, as the context requires.
SECTION 7. Statutory material to be repealed is bracketed and stricken. New statutory material is underscored.
SECTION 8. This Act shall take effect on July 1, 3000; provided that the amendments made to section 312-2.1, Hawaii Revised Statutes, by section 6 of this Act shall not be repealed when that section is reenacted on June 30, 2028, pursuant to section 4 of Act 141, Session Laws of Hawaii 2023.
Report Title:
Private Secretary; Executive Assistant; Secretary; Administrative Assistant
Description:
Updates state position titles by changing "private secretary" to "executive assistant" and "secretary" to "administrative assistant", where applicable. Effective 7/1/3000. (HD1)
The summary description of legislation appearing on this page is for informational purposes only and is not legislation or evidence of legislative intent.
|
THE SENATE |
S.B. NO. |
3131 |
|
THIRTY-THIRD LEGISLATURE, 2026 |
S.D. 1 |
|
|
STATE OF HAWAII |
|
|
|
|
|
|
|
|
||
|
|
||
A BILL FOR AN ACT
RELATING TO PERSONNEL.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:
SECTION 1. The legislature finds that the job title "secretary" has become outdated in both the public and private sectors, leading many organizations to adopt more contemporary titles such as "administrative assistant" or "executive assistant". To ensure that the State's job titles remain current and appealing to potential applicants, the department of human resources development has renamed the civil service secretary series to "administrative assistant" and the administrative assistant series to "executive specialist", effective July 16, 2024. This modernization aligns the State's job titles with prevailing industry standards and enhances its ability to attract and retain qualified employees.
Therefore, the purpose of this Act is to update state position titles by changing "private secretary" to "executive assistant" and "secretary" to "administrative assistant", where applicable.
SECTION 2. Section 76-16, Hawaii Revised Statutes, is amended by amending subsection (b) to read as follows:
"(b) The civil service to which this chapter applies shall comprise all positions in the State now existing or hereafter established and embrace all personal services performed for the State, except the following:
(1) Commissioned and enlisted personnel of the Hawaii National Guard and positions in the Hawaii National Guard that are required by state or federal laws or regulations or orders of the National Guard to be filled from those commissioned or enlisted personnel;
(2) Positions filled by persons employed by contract where the director of human resources development has certified that the service is special or unique or is essential to the public interest and that, because of circumstances surrounding its fulfillment, personnel to perform the service cannot be obtained through normal civil service recruitment procedures. Any contract may be for any period not exceeding one year;
(3) Positions that must be filled without delay to comply with a court order or decree if the director determines that recruitment through normal recruitment civil service procedures would result in delay or noncompliance, such as the Felix-Cayetano consent decree;
(4) Positions filled by the legislature or by either house or any committee thereof;
(5) Employees in the office of the governor and office of the lieutenant governor, and household employees at Washington Place;
(6) Positions filled by popular vote;
(7) Department heads, officers, and members of any board, commission, or other state agency whose appointments are made by the governor or are required by law to be confirmed by the senate;
(8) Judges, referees, receivers, masters, jurors, notaries public, land court examiners, court commissioners, and attorneys appointed by a state court for a special temporary service;
(9) One
bailiff for the chief justice of the supreme court who shall have the powers
and duties of a court officer and bailiff under section 606-14; one [secretary]
administrative assistant or clerk for each justice of the supreme court,
each judge of the intermediate appellate court, and each judge of the circuit
court; one [secretary] administrative assistant for the judicial
council; one deputy administrative director of the courts; three law clerks for
the chief justice of the supreme court, two law clerks for each associate
justice of the supreme court and each judge of the intermediate appellate
court, one law clerk for each judge of the circuit court, two additional law
clerks for the civil administrative judge of the circuit court of the first
circuit, two additional law clerks for the criminal administrative judge of the
circuit court of the first circuit, one additional law clerk for the senior
judge of the family court of the first circuit, two additional law clerks for
the civil motions judge of the circuit court of the first circuit, two
additional law clerks for the criminal motions judge of the circuit court of
the first circuit, and two law clerks for the administrative judge of the
district court of the first circuit; and one [private secretary] executive
assistant each for the administrative director of the courts[,] and
the deputy administrative director of the courts[,]; one executive
assistant for each department head, each deputy or first assistant, and
each additional deputy, or assistant deputy, or assistant defined in paragraph
(16);
(10) First
deputy and deputy attorneys general, the administrative services manager of the
department of the attorney general, one [secretary] administrative
assistant for the administrative services manager, an administrator and any
support staff for the criminal and juvenile justice resources coordination
functions, and law clerks;
(11) (A) Teachers, principals, vice-principals, complex area superintendents, deputy and assistant superintendents, other certificated personnel, and no more than twenty noncertificated administrative, professional, and technical personnel not engaged in instructional work;
(B) Effective July 1, 2003, teaching assistants, educational assistants, bilingual or bicultural school-home assistants, school psychologists, psychological examiners, speech pathologists, athletic health care trainers, alternative school work study assistants, alternative school educational or supportive services specialists, alternative school project coordinators, and communications aides in the department of education;
(C) The
special assistant to the state librarian and one [secretary] administrative
assistant for the special assistant to the state librarian; and
(D) Members of the faculty of the university of Hawaii, including research workers, extension agents, personnel engaged in instructional work, and administrative, professional, and technical personnel of the university;
(12) Employees engaged in special, research, or demonstration projects approved by the governor;
(13) (A) Positions filled by inmates, patients of state institutions, and persons with severe physical or mental disabilities participating in the work experience training programs;
(B) Positions filled with students in accordance with guidelines for established state employment programs; and
(C) Positions that provide work experience training or temporary public service employment that are filled by persons entering the workforce or persons transitioning into other careers under programs such as the federal Workforce Investment Act of 1998, as amended, or the Senior Community Service Employment Program of the Employment and Training Administration of the United States Department of Labor, or under other similar state programs;
(14) A custodian or guide at Iolani Palace, the Royal Mausoleum, and Hulihee Palace;
(15) Positions filled by persons employed on a fee, contract, or piecework basis, who may lawfully perform their duties concurrently with their private business or profession or other private employment and whose duties require only a portion of their time, if it is impracticable to ascertain or anticipate the portion of time to be devoted to the service of the State;
(16) Positions of first deputies or first assistants of each department head appointed under or in the manner provided in section 6, article V, of the Hawaii State Constitution; three additional deputies or assistants either in charge of the highways, harbors, and airports divisions or other functions within the department of transportation as may be assigned by the director of transportation, with the approval of the governor; one additional deputy in the department of human services either in charge of welfare or other functions within the department as may be assigned by the director of human services; four additional deputies in the department of health, each in charge of one of the following: behavioral health, environmental health, hospitals, and health resources administration, including other functions within the department as may be assigned by the director of health, with the approval of the governor; two additional deputies in charge of the law enforcement programs, administration, or other functions within the department of law enforcement as may be assigned by the director of law enforcement, with the approval of the governor; three additional deputies each in charge of the correctional institutions, rehabilitation services and programs, and administration or other functions within the department of corrections and rehabilitation as may be assigned by the director of corrections and rehabilitation, with the approval of the governor; two administrative assistants to the state librarian; and an administrative assistant to the superintendent of education;
(17) Positions specifically exempted from this part by any other law; provided that:
(A) Any exemption created after July 1, 2014, shall expire three years after its enactment unless affirmatively extended by an act of the legislature; and
(B) All of the positions defined by paragraph (9) shall be included in the position classification plan;
(18) Positions in the state foster grandparent program and positions for temporary employment of senior citizens in occupations in which there is a severe personnel shortage or in special projects;
(19) Household employees at the official residence of the president of the university of Hawaii;
(20) Employees in the department of education engaged in the supervision of students during meal periods in the distribution, collection, and counting of meal tickets, and in the cleaning of classrooms after school hours on a less than half-time basis;
(21) Employees hired under the tenant hire program of the Hawaii public housing authority; provided that no more than twenty-six per cent of the authority's workforce in any housing project maintained or operated by the authority shall be hired under the tenant hire program;
(22) Positions of the federally funded expanded food and nutrition program of the university of Hawaii that require the hiring of nutrition program assistants who live in the areas they serve;
(23) Positions filled by persons with severe disabilities who are certified by the state vocational rehabilitation office that they are able to perform safely the duties of the positions;
(24) The sheriff;
(25) A gender and other fairness coordinator hired by the judiciary;
(26) Positions in the Hawaii National Guard youth and adult education programs;
(27) In the Hawaii state energy office in the department of business, economic development, and tourism, all energy program managers, energy program specialists, energy program assistants, and energy analysts;
(28) Administrative appeals hearing officers in the department of human services;
(29) In the Med-QUEST division of the department of human services, the division administrator, finance officer, health care services branch administrator, medical director, and clinical standards administrator;
(30) In the director's office of the department of human services, the enterprise officer, information security and privacy compliance officer, security and privacy compliance engineer, security and privacy compliance analyst, information technology implementation manager, assistant information technology implementation manager, resource manager, community or project development director, policy director, special assistant to the director, and limited English proficiency project manager or coordinator;
(31) The Alzheimer's disease and related dementia services coordinator in the executive office on aging;
(32) In the Hawaii emergency management agency, the executive officer, public information officer, civil defense administrative officer, branch chiefs, and emergency operations center state warning point personnel; provided that for state warning point personnel, the director shall determine that recruitment through normal civil service recruitment procedures would result in delay or noncompliance;
(33) The executive director and seven full-time administrative positions of the school facilities authority;
(34) Positions in the Mauna Kea stewardship and oversight authority;
(35) In the office of homeland security of the department of law enforcement, the statewide interoperable communications coordinator;
(36) In the social services division of the department of human services, the business technology analyst;
(37) The executive director and staff of the 911 board;
(38) The software developer supervisor and senior software developers in the department of taxation;
(39) In the department of law enforcement, five Commission on Accreditation for Law Enforcement Agencies, Inc., coordinator positions;
(40) The state fire marshal and deputy state fire marshal in the office of the state fire marshal;
(41) The administrator for the law enforcement standards board;
(42) In the office of the director of taxation, the data privacy officer and tax business analysts; and
[[](43)[]]All
positions filled by the Hawaii tourism authority within the department of
business, economic development, and tourism.
The director shall determine the applicability of this section to specific positions.
Nothing in this section shall be deemed to affect the civil service status of any incumbent as it existed on July 1, 1955."
SECTION 3. Section 103D-204, Hawaii Revised Statutes, is amended by amending subsection (d) to read as follows:
"(d) The administrator shall operate independently
of the comptroller. The administrator may
appoint and dismiss [a private secretary] an executive
assistant without regard to chapters
76 and 89, who shall serve at the administrator's pleasure. The comptroller shall provide support to
permit the administrator to satisfy all of the administrator's responsibilities
as the chief procurement officer for those governmental bodies of the executive
branch of the State for which a chief procurement officer is not otherwise
designated."
SECTION 4. Section 353-62, Hawaii Revised Statutes, is amended by amending subsection (b) to read as follows:
"(b) In its operations, the paroling authority shall:
(1) Keep and maintain a record of all meetings and proceedings;
(2) Make public no more than thirty days after a parole release hearing the following information:
(A) The prisoner's name; and
(B) Whether the parole request was approved or denied;
(3) Send a detailed report of its operations to the governor every three months;
(4) In promulgating rules, conform to chapter 91;
(5) Allow each prisoner a hearing before a panel of three of its members, which shall act by a majority of the panel members; provided that if it is determined immediately preceding or during the course of a hearing that a sitting panel member must be recused due to a conflict of interest or illness, the panel may proceed with two members; and
(6) Appoint
an administrative [secretary] assistant and [such] the
other clerical and other assistants as may be necessary within the limits of
available appropriations, subject to any applicable salary classification and
civil service schedules, laws, and rules."
SECTION 5. Sections 28-8.5, 155-4, 312-2.1, and 312-2.2, Hawaii Revised Statutes, are amended by substituting the word "administrative assistant," or similar term, wherever the word "secretary," or similar term, appears, as the context requires.
SECTION 6. Statutory material to be repealed is bracketed and stricken. New statutory material is underscored.
SECTION 7. This Act shall take effect upon its approval; provided that the amendments made to section 312-2.1, Hawaii Revised Statutes, by section 6 of this Act shall not be repealed when that section is reenacted on June 30, 2028, pursuant to section 4 of Act 141, Session Laws of Hawaii 2023.
Report Title:
Private Secretary; Executive Assistant; Secretary; Administrative Assistant
Description:
Updates state position titles by changing "private secretary" to "executive assistant" and "secretary" to "administrative assistant", where applicable. (SD1)
The summary description of legislation appearing on this page is for informational purposes only and is not legislation or evidence of legislative intent.
|
THE SENATE |
S.B. NO. |
3131 |
|
THIRTY-THIRD LEGISLATURE, 2026 |
|
|
|
STATE OF HAWAII |
|
|
|
|
|
|
|
|
||
|
|
||
A BILL FOR AN ACT
RELATING TO PERSONNEL.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:
SECTION 1. The legislature finds that the job title "secretary" has become outdated in both the public and private sectors, leading many organizations to adopt more contemporary titles such as "administrative assistant" or "executive assistant". To ensure that the State's job titles remain current and appealing to potential applicants, the department of human resources development has renamed the civil service secretary series to "administrative assistant" and the administrative assistant series to "executive specialist," effective July 16, 2024. This modernization aligns the State's job titles with prevailing industry standards and enhances its ability to attract and retain qualified employees.
Therefore, the purpose of this Act is to update state position titles by changing "private secretary" to "executive assistant" and "secretary" to "administrative assistant," where applicable.
SECTION 2. Section 76-16, Hawaii Revised Statutes, is amended by amending subsection (b) to read as follows:
"(b) The civil service to which this chapter applies shall comprise all positions in the State now existing or hereafter established and embrace all personal services performed for the State, except the following:
(1) Commissioned and enlisted personnel of the Hawaii National Guard and positions in the Hawaii National Guard that are required by state or federal laws or regulations or orders of the National Guard to be filled from those commissioned or enlisted personnel;
(2) Positions filled by persons employed by contract where the director of human resources development has certified that the service is special or unique or is essential to the public interest and that, because of circumstances surrounding its fulfillment, personnel to perform the service cannot be obtained through normal civil service recruitment procedures. Any contract may be for any period not exceeding one year;
(3) Positions that must be filled without delay to comply with a court order or decree if the director determines that recruitment through normal recruitment civil service procedures would result in delay or noncompliance, such as the Felix-Cayetano consent decree;
(4) Positions filled by the legislature or by either house or any committee thereof;
(5) Employees in the office of the governor and office of the lieutenant governor, and household employees at Washington Place;
(6) Positions filled by popular vote;
(7) Department heads, officers, and members of any board, commission, or other state agency whose appointments are made by the governor or are required by law to be confirmed by the senate;
(8) Judges, referees, receivers, masters, jurors, notaries public, land court examiners, court commissioners, and attorneys appointed by a state court for a special temporary service;
(9) One
bailiff for the chief justice of the supreme court who shall have the powers
and duties of a court officer and bailiff under section 606-14; one secretary
or clerk for each justice of the supreme court, each judge of the intermediate
appellate court, and each judge of the circuit court; one secretary for the
judicial council; one deputy administrative director of the courts; three law
clerks for the chief justice of the supreme court, two law clerks for each
associate justice of the supreme court and each judge of the intermediate
appellate court, one law clerk for each judge of the circuit court, two
additional law clerks for the civil administrative judge of the circuit court
of the first circuit, two additional law clerks for the criminal administrative
judge of the circuit court of the first circuit, one additional law clerk for
the senior judge of the family court of the first circuit, two additional law
clerks for the civil motions judge of the circuit court of the first circuit,
two additional law clerks for the criminal motions judge of the circuit court
of the first circuit, and two law clerks for the administrative judge of the
district court of the first circuit; and one private secretary each for
the administrative director of the courts[,] and the deputy
administrative director of the courts[,]; one executive assistant for
each department head, each deputy or first assistant, and each additional
deputy, or assistant deputy, or assistant defined in paragraph (16);
(10) First
deputy and deputy attorneys general, the administrative services manager of the
department of the attorney general, one [secretary] administrative
assistant for the administrative services manager, an administrator and any
support staff for the criminal and juvenile justice resources coordination
functions, and law clerks;
(11) (A) Teachers, principals, vice-principals, complex area superintendents, deputy and assistant superintendents, other certificated personnel, and no more than twenty noncertificated administrative, professional, and technical personnel not engaged in instructional work;
(B) Effective July 1, 2003, teaching assistants, educational assistants, bilingual or bicultural school-home assistants, school psychologists, psychological examiners, speech pathologists, athletic health care trainers, alternative school work study assistants, alternative school educational or supportive services specialists, alternative school project coordinators, and communications aides in the department of education;
(C) The
special assistant to the state librarian and one [secretary] administrative
assistant for the special assistant to the state librarian; and
(D) Members of the faculty of the university of Hawaii, including research workers, extension agents, personnel engaged in instructional work, and administrative, professional, and technical personnel of the university;
(12) Employees engaged in special, research, or demonstration projects approved by the governor;
(13) (A) Positions filled by inmates, patients of state institutions, and persons with severe physical or mental disabilities participating in the work experience training programs;
(B) Positions filled with students in accordance with guidelines for established state employment programs; and
(C) Positions that provide work experience training or temporary public service employment that are filled by persons entering the workforce or persons transitioning into other careers under programs such as the federal Workforce Investment Act of 1998, as amended, or the Senior Community Service Employment Program of the Employment and Training Administration of the United States Department of Labor, or under other similar state programs;
(14) A custodian or guide at Iolani Palace, the Royal Mausoleum, and Hulihee Palace;
(15) Positions filled by persons employed on a fee, contract, or piecework basis, who may lawfully perform their duties concurrently with their private business or profession or other private employment and whose duties require only a portion of their time, if it is impracticable to ascertain or anticipate the portion of time to be devoted to the service of the State;
(16) Positions of first deputies or first assistants of each department head appointed under or in the manner provided in section 6, article V, of the Hawaii State Constitution; three additional deputies or assistants either in charge of the highways, harbors, and airports divisions or other functions within the department of transportation as may be assigned by the director of transportation, with the approval of the governor; one additional deputy in the department of human services either in charge of welfare or other functions within the department as may be assigned by the director of human services; four additional deputies in the department of health, each in charge of one of the following: behavioral health, environmental health, hospitals, and health resources administration, including other functions within the department as may be assigned by the director of health, with the approval of the governor; two additional deputies in charge of the law enforcement programs, administration, or other functions within the department of law enforcement as may be assigned by the director of law enforcement, with the approval of the governor; three additional deputies each in charge of the correctional institutions, rehabilitation services and programs, and administration or other functions within the department of corrections and rehabilitation as may be assigned by the director of corrections and rehabilitation, with the approval of the governor; two administrative assistants to the state librarian; and an administrative assistant to the superintendent of education;
(17) Positions specifically exempted from this part by any other law; provided that:
(A) Any exemption created after July 1, 2014, shall expire three years after its enactment unless affirmatively extended by an act of the legislature; and
(B) All of the positions defined by paragraph (9) shall be included in the position classification plan;
(18) Positions in the state foster grandparent program and positions for temporary employment of senior citizens in occupations in which there is a severe personnel shortage or in special projects;
(19) Household employees at the official residence of the president of the university of Hawaii;
(20) Employees in the department of education engaged in the supervision of students during meal periods in the distribution, collection, and counting of meal tickets, and in the cleaning of classrooms after school hours on a less than half-time basis;
(21) Employees hired under the tenant hire program of the Hawaii public housing authority; provided that no more than twenty-six per cent of the authority's workforce in any housing project maintained or operated by the authority shall be hired under the tenant hire program;
(22) Positions of the federally funded expanded food and nutrition program of the university of Hawaii that require the hiring of nutrition program assistants who live in the areas they serve;
(23) Positions filled by persons with severe disabilities who are certified by the state vocational rehabilitation office that they are able to perform safely the duties of the positions;
(24) The sheriff;
(25) A gender and other fairness coordinator hired by the judiciary;
(26) Positions in the Hawaii National Guard youth and adult education programs;
(27) In the Hawaii state energy office in the department of business, economic development, and tourism, all energy program managers, energy program specialists, energy program assistants, and energy analysts;
(28) Administrative appeals hearing officers in the department of human services;
(29) In the Med-QUEST division of the department of human services, the division administrator, finance officer, health care services branch administrator, medical director, and clinical standards administrator;
(30) In the director's office of the department of human services, the enterprise officer, information security and privacy compliance officer, security and privacy compliance engineer, security and privacy compliance analyst, information technology implementation manager, assistant information technology implementation manager, resource manager, community or project development director, policy director, special assistant to the director, and limited English proficiency project manager or coordinator;
(31) The Alzheimer's disease and related dementia services coordinator in the executive office on aging;
(32) In the Hawaii emergency management agency, the executive officer, public information officer, civil defense administrative officer, branch chiefs, and emergency operations center state warning point personnel; provided that for state warning point personnel, the director shall determine that recruitment through normal civil service recruitment procedures would result in delay or noncompliance;
(33) The executive director and seven full-time administrative positions of the school facilities authority;
(34) Positions in the Mauna Kea stewardship and oversight authority;
(35) In the office of homeland security of the department of law enforcement, the statewide interoperable communications coordinator;
(36) In the social services division of the department of human services, the business technology analyst;
(37) The executive director and staff of the 911 board;
(38) The software developer supervisor and senior software developers in the department of taxation;
(39) In the department of law enforcement, five Commission on Accreditation for Law Enforcement Agencies, Inc., coordinator positions;
(40) The state fire marshal and deputy state fire marshal in the office of the state fire marshal;
(41) The administrator for the law enforcement standards board;
(42) In the office of the director of taxation, the data privacy officer and tax business analysts; and
[[](43)[]] All positions filled by the Hawaii tourism
authority within the department of business, economic development, and tourism.
The director shall determine the applicability of this section to specific positions.
Nothing in this section shall be deemed to affect the civil service status of any incumbent as it existed on July 1, 1955."
SECTION 3. Section 103D-204, Hawaii Revised Statutes, is amended by amending subsection (d) to read as follows:
"(d) The administrator shall operate independently
of the comptroller. The administrator may
appoint and dismiss a [private secretary] executive assistant
without regard to chapters
76 and 89, who shall serve at the administrator's pleasure. The comptroller shall provide support to
permit the administrator to satisfy all of the administrator's responsibilities
as the chief procurement officer for those governmental bodies of the executive
branch of the State for which a chief procurement officer is not otherwise
designated."
SECTION 4. Section 353-62, Hawaii Revised Statutes, is amended by amending subsection (b) to read as follows:
"(b) In its operations, the paroling authority shall:
(1) Keep and maintain a record of all meetings and proceedings;
(2) Make public no more than thirty days after a parole release hearing the following information:
(A) The prisoner's name; and
(B) Whether the parole request was approved or denied;
(3) Send a detailed report of its operations to the governor every three months;
(4) In promulgating rules, conform to chapter 91;
(5) Allow each prisoner a hearing before a panel of three of its members, which shall act by a majority of the panel members; provided that if it is determined immediately preceding or during the course of a hearing that a sitting panel member must be recused due to a conflict of interest or illness, the panel may proceed with two members; and
(6) Appoint
an administrative [secretary] assistant and such other clerical
and other assistants as may be necessary within the limits of available
appropriations, subject to any applicable salary classification and civil
service schedules, laws, and rules."
SECTION 5. Sections 28-8.5, 155-4, 312-2.1, and 312-2.2, Hawaii Revised Statutes, are amended by substituting the word "administrative assistant," or similar term, wherever the word "secretary," or similar term, appears, as the context requires.
SECTION 6. Statutory material to be repealed is bracketed and stricken. New statutory material is underscored.
SECTION 7. This Act shall take effect upon its approval; provided that the amendments made to section 312-2.1, Hawaii Revised Statutes, by section 6 of this Act shall not be repealed when that section is reenacted on June 30, 2028, pursuant to section 4 of Act 141, Session Laws of Hawaii 2023.
|
INTRODUCED BY: |
_____________________________ |
|
|
BY REQUEST |
Report Title:
Private Secretary; Executive Assistant; Secretary; Administrative Assistant
Description:
Updates state position titles by changing "private secretary" to "executive assistant" and "secretary" to "administrative assistant," where applicable.
The summary description of legislation appearing on this page is for informational purposes only and is not legislation or evidence of legislative intent.
|
Date
|
Status
|
|---|---|
| May 27, 2026 | Act 050, on 05/27/2026 (Gov. Msg. No. 1150). |
| May 27, 2026 | Act 050, 05/27/2026 (Gov. Msg. No. 1150). |
| May 7, 2026 | Enrolled to Governor. |
| May 8, 2026 | Received notice of passage on Final Reading in House (Hse. Com. No. 888). |
| May 6, 2026 | Passed Final Reading as amended in CD 1 with none voting aye with reservations; none voting no (0) and none excused (0). |
| May 5, 2026 | Received notice of Final Reading (Sen. Com. No. 814). |
| May 1, 2026 | Passed Final Reading, as amended (CD 1). Ayes, 24; Aye(s) with reservations: none. Noes, 0 (none). Excused, 1 (Senator(s) Fukunaga). |
| May 1, 2026 | Deferred one day 05-06-26. |
| Apr 29, 2026 | Forty-eight (48) hours notice Friday, 05-01-26. |
| Apr 29, 2026 | Reported from Conference Committee (Conf Com. Rep. No. 22-26) as amended in (CD 1). |
| Apr 29, 2026 | 48 Hrs. Notice (as amended CD 1) 05-01-26. |
| Apr 29, 2026 | Reported from Conference Committee as amended CD 1 (Conf. Com. Rep. No. 22-26). |
| Apr 23, 2026 | The Conference Committee recommends that the measure be Passed, with Amendments. The votes were as follows: 2 Ayes: Representative(s) Lee, M., Ratcliffe; Ayes with reservations: none; 1 Noes: Representative(s) Alcos; and 0 Excused: none. |
| Apr 23, 2026 | The Conference committee recommends that the measure be PASSED, WITH AMENDMENTS. The votes of the Senate Conference Managers were as follows: 4 Aye(s): Senator(s) Elefante, McKelvey, Rhoads, Moriwaki; Aye(s) with reservations: none ; 0 No(es): none; and 0 Excused: none. |
| Apr 22, 2026 | Bill scheduled for Conference Committee Meeting on Thursday, 04-23-26 9:00AM in conference room 016. |
| Apr 20, 2026 | Received notice of Senate conferees (Sen. Com. No. 714). |
| Apr 20, 2026 | Senate Conferees Appointed: Elefante Chair; McKelvey, Rhoads Co-Chairs; Moriwaki. |
| Apr 20, 2026 | Received notice of appointment of House conferees (Hse. Com. No. 787). |
| Apr 20, 2026 | House Conferees Appointed: Lee, M. Chairs; Ratcliffe, Alcos. |
| Apr 10, 2026 | Received notice of disagreement (Sen. Com. No. 564). |
| Apr 7, 2026 | Senate disagrees with House amendments. |
| Apr 7, 2026 | Received from House (Hse. Com. No. 480). |
| Apr 6, 2026 | Passed Third Reading with none voting aye with reservations; none voting no (0) and Representative(s) Cochran, Olds, Quinlan excused (3). Transmitted to Senate. |
| Apr 1, 2026 | Passed Second Reading as amended in HD 1; placed on the calendar for Third Reading with none voting aye with reservations; none voting no (0) and none excused (0). |
| Apr 1, 2026 | Reported from LAB (Stand. Com. Rep. No. 1585-26) as amended in HD 1, recommending passage on Second Reading and placement on the calendar for Third Reading. |
| Mar 19, 2026 | The committee on LAB recommend that the measure be PASSED, WITH AMENDMENTS. The votes were as follows: 6 Ayes: Representative(s) Sayama, Lee, M., Garrett, Kapela, Kong, Reyes Oda; Ayes with reservations: none; 0 Noes: none; and 0 Excused: none. |
| Mar 16, 2026 | Bill scheduled to be heard by LAB on Thursday, 03-19-26 9:35AM in House conference room 309 VIA VIDEOCONFERENCE. |
| Mar 12, 2026 | Referred to LAB, referral sheet 17 |
| Mar 12, 2026 | Pass First Reading |
| Mar 10, 2026 | Received from Senate (Sen. Com. No. 365) in amended form (SD 1). |
| Mar 10, 2026 | Report adopted; Passed Third Reading, as amended (SD 1). Ayes, 25; Aye(s) with reservations: none . Noes, 0 (none). Excused, 0 (none). Transmitted to House. |
| Mar 6, 2026 | 48 Hrs. Notice 03-10-26. |
| Mar 6, 2026 | Reported from JDC (Stand. Com. Rep. No. 3051) with recommendation of passage on Third Reading, as amended (SD 1). |
| Mar 5, 2026 | The committee(s) on JDC recommend(s) that the measure be PASSED, WITH AMENDMENTS. The votes in JDC were as follows: 5 Aye(s): Senator(s) Rhoads, Gabbard, Chang, San Buenaventura, Awa; Aye(s) with reservations: none ; 0 No(es): none; and 0 Excused: none. |
| Feb 25, 2026 | The committee(s) on JDC will hold a public decision making on 03-05-26 10:01AM; Conference Room 016 & Videoconference. |
| Feb 20, 2026 | Report adopted; Passed Second Reading and referred to JDC. |
| Feb 20, 2026 | Reported from LBT/GVO (Stand. Com. Rep. No. 2541) with recommendation of passage on Second Reading and referral to JDC. |
| Feb 11, 2026 | The committee(s) on LBT recommend(s) that the measure be PASSED, UNAMENDED. The votes in LBT were as follows: 4 Aye(s): Senator(s) Elefante, Lamosao, Moriwaki, Fevella; Aye(s) with reservations: none ; 0 No(es): none; and 1 Excused: Senator(s) Ihara. |
| Feb 11, 2026 | The committee(s) on GVO recommend(s) that the measure be PASSED, UNAMENDED. The votes in GVO were as follows: 4 Aye(s): Senator(s) McKelvey, Hashimoto, Moriwaki, Awa; Aye(s) with reservations: none ; 0 No(es): none; and 1 Excused: Senator(s) Gabbard. |
| Feb 9, 2026 | The committee(s) on LBT/GVO has rescheduled its public hearing to 02-11-26 3:00PM; Conference Room 225 & Videoconference. |
| Feb 9, 2026 | Public notice requirement waived pursuant to Senate Rule 21. |
| Feb 8, 2026 | The committee(s) on LBT/GVO deleted the measure from the public hearing scheduled on 02-09-26 3:00PM; CR 225 & Videoconference. |
| Feb 4, 2026 | The committee(s) on LBT/GVO has scheduled a public hearing on 02-09-26 3:00PM; Conference Room 225 & Videoconference. |
| Feb 2, 2026 | Referred to LBT/GVO, JDC. |
| Jan 28, 2026 | Passed First Reading. |
| Jan 28, 2026 | Introduced. |
| Jan 26, 2026 | Pending Introduction. |
|
Date
|
Description
|
Location
|
Votes
|
|
|---|---|---|---|---|
| May 6, 2026 | Final Reading | House Floor |
Passed |
|
| May 1, 2026 | Final Reading | Senate Floor |
Passed |
|
| Apr 6, 2026 | Third Reading | House Floor |
Passed |
|
| Mar 19, 2026 | The committee on LAB recommend that the measure be PASSED, WITH AMENDMENTS | House Standing Committee on Labor |
Passed |
|
| Mar 10, 2026 | Third Reading | Senate Floor |
Passed |
|
| Mar 5, 2026 | The committee(s) on JDC recommend(s) that the measure be PASSED, WITH AMENDMENTS | Senate Standing Committee on Judiciary |
Passed |
|
| Feb 11, 2026 | The committee(s) on LBT recommend(s) that the measure be PASSED, UNAMENDED | Senate Standing Committee on Labor and Technology |
Passed |
|
| Feb 11, 2026 | The committee(s) on GVO recommend(s) that the measure be PASSED, UNAMENDED | Senate Standing Committee on Government Operations |
Passed |
|
| Feb 11, 2026 | The committee(s) on LBT recommend(s) that the measure be PASSED, UNAMENDED | Senate Standing Committee on Labor and Technology |
Passed |
|
| Feb 11, 2026 | The committee(s) on GVO recommend(s) that the measure be PASSED, UNAMENDED | Senate Standing Committee on Government Operations |
Passed |
This list shows positions taken on this bill by organizations on the date displayed, which is linked to the original source.
Positions by individuals are not included.
|
Organization
|
Position
|
Date
|
|---|---|---|
| Department of Human Resources Development | *** Support | Mar 18, 2026 |
| Hawaiʻi State Public Library System | *** Support | Mar 18, 2026 |
STAND. COM. REP. NO. 3051
Honolulu, Hawaii
RE: S.B. No. 3131
S.D. 1
Honorable Ronald D. Kouchi
President of the Senate
Thirty-Third State Legislature
Regular Session of 2026
State of Hawaii
Sir:
Your Committee on Judiciary, to which was referred S.B. No. 3131 entitled:
"A BILL FOR AN ACT RELATING TO PERSONNEL,"
begs leave to report as follows:
The purpose and intent of this measure is to update state position titles by changing "private secretary" to "executive assistant" and "secretary" to "administrative assistant", where applicable.
Your Committee received testimony in support of this measure from the Department of Human Resources Development and the Hawaii State Public Library System.
Your Committee finds that in 2024, the Department of Human Resources Development modernized civil service position titles by renaming the secretary series to be the administrative assistant series. Individuals in these positions typically serve as trusted confidential assistants to department heads, deputies, and other executive level positions. Given the nature of the work that individuals in these positions perform, it is critical that the State attract and retain qualified employees to fill these roles. Additionally, amending statutory language to reflect the Department of Human Resources Development's updated series titles will ensure consistency in state government. This measure promotes more effective governance by ensuring consistency across state titles and supporting the recruitment and retention of qualified employees.
Your Committee has amended this measure by making technical, nonsubstantive amendments for the purposes of clarity and consistency.
As affirmed by the record of votes of the members of your Committee on Judiciary that is attached to this report, your Committee is in accord with the intent and purpose of S.B. No. 3131, as amended herein, and recommends that it pass Third Reading in the form attached hereto as S.B. No. 3131, S.D. 1.
Respectfully submitted on behalf of the members of the Committee on Judiciary,
|
|
|
________________________________ KARL RHOADS, Chair |
|
|
|
|
STAND. COM. REP. NO. 2541
Honolulu, Hawaii
RE: S.B. No. 3131
Honorable Ronald D. Kouchi
President of the Senate
Thirty-Third State Legislature
Regular Session of 2026
State of Hawaii
Sir:
Your Committees on Labor and Technology and Government Operations, to which was referred S.B. No. 3131 entitled:
"A BILL FOR AN ACT RELATING TO PERSONNEL,"
beg leave to report as follows:
The purpose and intent of this measure is to update state position titles by changing "private secretary" to "executive assistant" and "secretary" to "administrative assistant", where applicable.
Your Committees received testimony in support of this measure from the Department of Human Resources Development and Hawaii State Public Library System.
Your Committees find that state position titles in the public and private sectors need to be updated to more contemporary position titles. The position titles secretary and private secretary are outdated and need to be updated to align with prevailing industry standards and enhance their ability to attract and retain qualified employees. This measure will ensure that state positions reflect contemporary terminology, support recruitment efforts, and promote clarity across all branches of government.
As affirmed by the records of votes of the members of your Committees on Labor and Technology and Government Operations that are attached to this report, your Committees are in accord with the intent and purpose of S.B. No. 3131 and recommend that it pass Second Reading and be referred to your Committee on Judiciary.
Respectfully submitted on behalf of the members of the Committees on Labor and Technology and Government Operations,
|
________________________________ ANGUS L.K. MCKELVEY, Chair |
|
________________________________ BRANDON J.C. ELEFANTE, Chair |
|
|
|
|
|
Date
|
Testimony PDF
|
|---|---|
| Mar 18, 2026 | SB3131_SD1_TESTIMONY_LAB_03-19-26_.PDF |
| Mar 3, 2026 | SB3131_TESTIMONY_JDC_03-05-26_.PDF |
| Feb 11, 2026 | SB3131_TESTIMONY_LBT-GVO_02-11-26_.PDF |
Discussed in Hearing
3MIN
Conference Committee
25SEC
House Standing Committee on Labor
36SEC
House Standing Committee on Labor
26SEC
Senate Standing Committee on Judiciary
52SEC
Senate Standing Committee on Government Operations
52SEC
Senate Standing Committee on Labor and Technology
Bill Author
Bill Co-Author(s):