HB 987: SPO; State Procurement Automation System Special Fund; Chief Procurement Officers; School Facilities Authority

A BILL FOR AN ACT

RELATING TO PROCUREMENT.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:

     SECTION 1.  The legislature finds that it is necessary for the State to investigate and employ new and innovative ways of maintaining and improving state services and infrastructure, while ensuring the prudent and cost-effective expenditure of public moneys.

     The legislature further finds that in 2022, the legislature authorized a procurement automation system for the executive branch and state agencies.  This procurement automation system increases efficiency, saves personnel time, maintains consistency, mitigates confusion for both the buyer and contractor, and produces accurate purchasing data to leverage economies of scale.  The legislature also authorized the state procurement office to implement a transaction fee imposed upon vendors using the procurement automation system beginning in fiscal year 2024-2025.  This fee is intended to pay for the management of the procurement automation system, including but not limited to implementation, legacy transition, maintenance, system training, and system configuration.  This fee is estimated to save the state approximately $1,200,000 in general funds each year and will assist with funding the growth and enhancement of the procurement automation system.

     While the legislature authorized the implementation of the procurement automation system and a transaction fee collected from vendors using the system, the legislature stopped short of authorizing a state procurement automation system special fund to hold the transaction fee.  Until a special fund is authorized and established, the fees are being held in trust by the vendor who developed the procurement automation system; the state procurement office does not have direct control of the fees.  The establishment of a special fund would direct that all fees received by the state procurement office pursuant to section 103D-206(7), Hawaii Revised Statutes, be deposited into the state procurement automation system special fund to be administered by the state procurement office for the implementation and configuration of the procurement automation system's Marketplace and eProcurement system, as well as its maintenance, enhancement, and expansion of additional modules to remain relevant and current with industry standards for the benefit of all stakeholders statewide.

     The legislature also finds that the school facilities authority was established in 2020 by Act 72, Session Laws of Hawaii 2020, codified at section 302A-1702, Hawaii Revised Statutes, with a mandate that the executive director of the school facilities authority serve as its chief procurement officer.  Therefore, it is necessary to designate the executive director of the school facilities authority as its chief procurement officer in the Hawaii Public Procurement Code.

     The purpose of this Act is to enhance procurement accountability by:

     (1)  Establishing the state procurement automation system special fund to receive the transaction fees from the procurement automation system to pay for its administration, management, operation, maintenance, and upgrade of the procurement automation system; and

     (2)  Aligning section 103D-203(a), Hawaii Revised Statutes, with section 302A-1702, Hawaii Revised Statutes, by adding the executive director of the school facilities authority as the chief procurement officer for the school facilities authority.

     SECTION 2.  Chapter 103D, Hawaii Revised Statutes, is amended by adding a new section to part II to be appropriately designated and to read as follows:

     "§103D-     State procurement automation system special fund; transaction fee.  (a)  There is established in the state treasury the state procurement automation system special fund to be administered by the state procurement office and into which shall be deposited:

     (1)  Vendor-collected transaction fees, pursuant to section 103D-206(7), for administration, management, operation, maintenance, and upgrade of the procurement automation system; and

     (2)  Appropriations made by the legislature to the special fund.

     (b)  The state procurement automation special fund shall be expended by the administrator of the state procurement office for the purposes of the administration, management, operation, maintenance, and upgrade of the procurement automation system."

     SECTION 3.  Section 103D-203, Hawaii Revised Statutes, is amended by amending subsection (a) to read as follows:

     "(a)  The chief procurement officer for each of the following state entities shall be:

     (1)  The judiciary--the administrative director of the courts;

     (2)  The senate--the president of the senate;

     (3)  The house of representatives--the speaker of the house of representatives;

     (4)  The office of Hawaiian affairs--the chairperson of the board;

     (5)  The [University] university of Hawaii--the chief financial officer of the [University] university of Hawaii;

     (6)  The department of education, excluding the Hawaii public library system--the superintendent of education;

     (7)  The Hawaii health systems corporation--the chief executive officer of the Hawaii health systems corporation; [and]

     (8)  The school facilities authority--the executive director of the school facilities authority; and

    [(8)] (9)  The remaining departments of the executive branch of the State and all governmental bodies administratively attached to them--the administrator of the state procurement office of the department of accounting and general services."

     SECTION 4.  Section 103D-204, Hawaii Revised Statutes, is amended by amending subsection (a) to read as follows:

     "(a)  There shall be a state procurement office, placed for administrative purposes only, within the department of accounting and general services, which shall be headed by the administrator of the state procurement office.  The administrator shall be the chief procurement officer for those governmental bodies of the executive branch as provided in section [[103D-203(a)(8)].] 103D-203(a)(9).  The administrator shall be a full-time public official.  The administrator shall serve a term of four years, and shall be paid a salary not to exceed eighty-seven per cent of the salary of the director of human resources development, without diminution during the administrator's term of office unless by general law applying to all deputies or assistants to department heads."

     SECTION 5.  Statutory material to be repealed is bracketed and stricken.  New statutory material is underscored.

     SECTION 6.  This Act shall take effect upon its approval; provided that the amendments made to section 103D-203(a), Hawaii Revised Statutes, by this Act shall not be repealed when section 103D-203(a), Hawaii Revised Statutes, is reenacted on June 30, 2028, pursuant to Section 16 of Act 8, Special Session Laws of Hawaii 2021, as amended by section 3 of Act 111, Session Laws of Hawaii 2024.

Report Title:

SPO; State Procurement Automation System Special Fund; Chief Procurement Officers; School Facilities Authority

Description:

Establishes a Procurement Automation System Special Fund to be administered by the State Procurement Office.  Adds the Executive Director of the School Facilities Authority as the Chief Procurement Officer for the School Facilities Authority in the Hawaii Public Procurement Code.  (CD1)

The summary description of legislation appearing on this page is for informational purposes only and is not legislation or evidence of legislative intent.

A BILL FOR AN ACT

RELATING TO PROCUREMENT.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:

     SECTION 1.  The legislature finds that it is necessary for the State to investigate and employ new and innovative ways of maintaining and improving state services and infrastructure, while ensuring the prudent and cost-effective expenditure of public moneys.

     The legislature further finds that in 2022, the legislature authorized a procurement automation system for the executive branch and state agencies.  This procurement automation system increases efficiency, saves personnel time, maintains consistency, mitigates confusion for both the buyer and contractor, and produces accurate purchasing data to leverage economies of scale.  The legislature also authorized the state procurement office to implement a transaction fee imposed upon vendors using the procurement automation system beginning in fiscal year 2024-2025.  This fee is intended to pay for the management of the procurement automation system, including but not limited to implementation, legacy transition, maintenance, system training, and system configuration.  This fee is estimated to save the state approximately $1,200,000 in general funds each year and will assist with funding the growth and enhancement of the procurement automation system.

     While the legislature authorized the implementation of the procurement automation system and a transaction fee collected from vendors using the system, the legislature stopped short of authorizing a state procurement automation system special fund to hold the transaction fee.  Until a special fund is authorized and established, the fees are being held in trust by the vendor who developed the procurement automation system; the state procurement office does not have direct control of the fees.  The establishment of a special fund would direct that all fees received by the state procurement office pursuant to section 103D-206(7), Hawaii Revised Statutes, be deposited into the state procurement automation system special fund to be administered by the state procurement office for the implementation and configuration of the procurement automation system's Marketplace and eProcurement system, as well as its maintenance, enhancement, and expansion of additional modules to remain relevant and current with industry standards for the benefit of all stakeholders statewide.

     The legislature also finds that the school facilities authority was established in 2020 by Act 72, Session Laws of Hawaii 2020, codified at section 302A-1702, Hawaii Revised Statutes, with a mandate that the executive director of the school facilities authority serve as its chief procurement officer.  Therefore, it is necessary to designate the executive director of the school facilities authority as its chief procurement officer in the Hawaii Public Procurement Code.

     The purpose of this Act is to enhance procurement accountability by:

     (1)  Establishing the state procurement automation system special fund to receive the transaction fees from the procurement automation system to pay for its administration, management, operation, maintenance, and upgrade of the procurement automation system; and

     (2)  Aligning section 103D-203(a), Hawaii Revised Statutes, with section 302A-1702, Hawaii Revised Statutes, by adding the executive director of the school facilities authority as the chief procurement officer for the school facilities authority.

     SECTION 2.  Chapter 103D, Hawaii Revised Statutes, is amended by adding a new section to part II to be appropriately designated and to read as follows:

     "§103D-    State procurement automation system special fund; transaction fee.  (a)  There is established in the state treasury the state procurement automation system special fund to be administered by the state procurement office and into which shall be deposited:

     (1)  Vendor-collected transaction fees, pursuant to section 103D-206(7), for administration, management, operation, maintenance, and upgrade of the procurement automation system; and

     (2)  Appropriations made by the legislature to the special fund.

     (b)  The state procurement automation special fund shall be expended by the administrator of the state procurement office for the purposes of the administration, management, operation, maintenance, and upgrade of the procurement automation system."

     SECTION 3.  Section 103D-203, Hawaii Revised Statutes, is amended by amending subsection (a) to read as follows:

     "(a)  The chief procurement officer for each of the following state entities shall be:

     (1)  The judiciary--the administrative director of the courts;

     (2)  The senate--the president of the senate;

     (3)  The house of representatives--the speaker of the house of representatives;

     (4)  The office of Hawaiian affairs--the chairperson of the board;

     (5)  The [University] university of Hawaii--the chief financial officer of the [University] university of Hawaii;

     (6)  The department of education, excluding the Hawaii public library system--the superintendent of education;

     (7)  The Hawaii health systems corporation--the chief executive officer of the Hawaii health systems corporation; [and]

     (8)  The school facilities authority--the executive director of the school facilities authority; and

    [(8)] (9)  The remaining departments of the executive branch of the State and all governmental bodies administratively attached to them--the administrator of the state procurement office of the department of accounting and general services."

     SECTION 4.  Section 103D-204, Hawaii Revised Statutes, is amended by amending subsection (a) to read as follows:

     "(a)  There shall be a state procurement office, placed for administrative purposes only, within the department of accounting and general services, which shall be headed by the administrator of the state procurement office.  The administrator shall be the chief procurement officer for those governmental bodies of the executive branch as provided in section [[103D-203(a)(8)].] 103D-203(a)(9).  The administrator shall be a full-time public official.  The administrator shall serve a term of four years, and shall be paid a salary not to exceed eighty-seven per cent of the salary of the director of human resources development, without diminution during the administrator's term of office unless by general law applying to all deputies or assistants to department heads."

     SECTION 5.  Statutory material to be repealed is bracketed and stricken.  New statutory material is underscored.

     SECTION 6.  This Act shall take effect on July 1, 3000; provided that the amendments made to section 103D-203(a), Hawaii Revised Statutes, by this Act shall not be repealed when section 103D-203(a), Hawaii Revised Statutes, is reenacted on June 30, 2028, pursuant to Section 16 of Act 8, Special Session Laws of Hawaii 2021, as amended by section 3 of Act 111, Session Laws of Hawaii 2024.

Report Title:

SPO; State Procurement Automation System Special Fund; Chief Procurement Officers; School Facilities Authority

Description:

Establishes a Procurement Automation System Special Fund to be administered by the State Procurement Office.  Adds the Executive Director of the School Facilities Authority as the Chief Procurement Officer for the School Facilities Authority in the Hawaii Public Procurement Code.  Effective 7/1/3000.  (SD1)

The summary description of legislation appearing on this page is for informational purposes only and is not legislation or evidence of legislative intent.

A BILL FOR AN ACT

RELATING TO PROCUREMENT.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:

     SECTION 1.  The legislature finds that it is necessary for the State to investigate and employ new and innovative ways of maintaining and improving state services and infrastructure, while ensuring the prudent and cost-effective expenditure of public moneys.

     The legislature further finds that in 2022, the legislature authorized a procurement automation system for the executive branch and state agencies.  This procurement automation system increases efficiency, saves personnel time, maintains consistency, mitigates confusion for both the buyer and contractor, and produces accurate purchasing data to leverage economies of scale.  The legislature also authorized the state procurement office to implement a transaction fee imposed upon vendors using the procurement automation system beginning in fiscal year 2021-2022.  This fee is intended to pay for the management of the procurement automation system, including but not limited to implementation, legacy transition, maintenance, system training, and system configuration.  This fee is estimated to save the state approximately $1,200,000 in general funds each year and will assist with funding the growth and enhancement of the procurement automation system.

     While the legislature authorized the implementation of the procurement automation system and a transaction fee collected from vendors using the system, the legislature stopped short of authorizing a state procurement automation system special fund to hold the transaction fee.  Until a special fund is authorized and established, the fees are being held in trust by the vendor who developed the procurement automation system; the state procurement office does not have direct control of the fees.  The establishment of a special fund would direct that all fees received by the state procurement office pursuant to section 103D-206(7), Hawaii Revised Statutes, shall be deposited into the state procurement automation system special fund to be administered by the state procurement office for the implementation and configuration of the procurement automation system's Marketplace and eProcurement system, as well as its maintenance, enhancement, and expansion of additional modules to remain relevant and current with industry standards for the benefit of all stakeholders statewide.

     The legislature also finds that the school facilities authority was established in 2020 through section 302A-1702, Hawaii Revised Statutes, under Act 72, Session Laws of Hawaii 2020, and mandated that the executive director of the school facilities authority serve as its chief procurement officer.  The amendment to section 103D-203, Hawaii Revised Statutes, is a housekeeping measure that adds the school facilities authority executive director as a chief procurement officer.

     The purpose of this Act is to enhance procurement accountability by:

     (1)  Establishing the state procurement automation system special fund to receive the transaction fees from the procurement automation system to pay for its administration, management, operation, maintenance, and upgrade of the procurement automation system; and

     (2)  Aligning section 103D-203(a), Hawaii Revised Statutes, with section 302A-1702, Hawaii Revised Statutes, by adding the school facilities authority executive director as a chief procurement officer.

     SECTION 2.  Chapter 103D, Hawaii Revised Statutes, is amended by adding a new section to part II to be appropriately designated and to read as follows:

     "§103D-     State procurement automation system special fund; transaction fee.  (a)  There is established in the state treasury the state procurement automation system special fund to be administered by the state procurement office and into which shall be deposited:

     (1)  Vendor-collected transaction fees, pursuant to section 103D-206(7), for administration, management, operation, maintenance, and upgrade of the procurement automation system; and

     (2)  Appropriations made by the legislature to the special fund.

     (b)  The state procurement automation special fund shall be expended by the state procurement administrator for the purposes of the administration, management, operation, maintenance, and upgrade of the procurement automation system."

     SECTION 3.  Section 103D-203, Hawaii Revised Statutes, is amended by amending subsection (a) to read as follows:

     "(a)  The chief procurement officer for each of the following state entities shall be:

     (1)  The judiciary--the administrative director of the courts;

     (2)  The senate--the president of the senate;

     (3)  The house of representatives--the speaker of the house of representatives;

     (4)  The office of Hawaiian affairs--the chairperson of the board;

     (5)  The [University] university of Hawaii--the chief financial officer of the [University] university of Hawaii;

     (6)  The department of education, excluding the Hawaii public library system--the superintendent of education;

     (7)  The Hawaii health systems corporation--the chief executive officer of the Hawaii health systems corporation; [and]

     (8)  The school facilities authority--the executive director of the school facilities authority; and

    [(8)] (9)  The remaining departments of the executive branch of the State and all governmental bodies administratively attached to them--the administrator of the state procurement office of the department of accounting and general services."

     SECTION 4.  Statutory material to be repealed is bracketed and stricken.  New statutory material is underscored.

     SECTION 5.  This Act shall take effect on July 1, 3000; provided that the amendments made to section 103D-203(a), Hawaii Revised Statutes, by this Act shall not be repealed when section 103D-203(a), Hawaii Revised Statutes, is reenacted on June 30, 2028, pursuant to Section 16 of Act 8, Special Session Laws of Hawaii 2021, as amended by section 3 of Act 111, Session Laws of Hawaii 2024.

Report Title:

State Procurement Automation Special Fund; Chief Procurement Officers; School Facilities Authority

Description:

Establishes a procurement automation system special fund.   Adds the Executive Director of the School Facilities Authority as a chief procurement officer.  Effective 7/1/3000.  (HD1)

The summary description of legislation appearing on this page is for informational purposes only and is not legislation or evidence of legislative intent.

A BILL FOR AN ACT

RELATING TO PROCUREMENT.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:

     SECTION 1.  The legislature finds that it is necessary for the State to investigate and employ new and innovative ways of maintaining and improving state services and infrastructure, while ensuring the prudent and cost-effective expenditure of public moneys.

     In 2022, the legislature authorized a procurement automation system for the executive branch and state agencies.  This procurement automation system increases efficiency, saves personnel time, maintains consistency, mitigates confusion for both the buyer and contractor, and produces accurate purchasing data to leverage economies of scale.  The legislature also authorized the state procurement office to implement a transaction fee imposed upon vendors using the procurement automation system beginning in fiscal year 2021-2022.  This fee is intended to pay for the management of the procurement automation system, including but not limited to implementation, legacy transition, maintenance, system training, and system configuration.  This fee is estimated to save the state approximately $1.2 million in general funds each year and will assist with funding the growth and enhancement of the procurement automation system.

     While the legislature authorized the implementation of the procurement automation system and a transaction fee collected from vendors using the system, it stopped short of authorizing a state procurement automation system special fund to hold the transaction fee.  Until a special fund is authorized and established, the fees are being held in trust by the vendor who developed the procurement automation system; the state procurement office does not have direct control of the fees.  The establishment of a special fund would direct that all fees received by the state procurement office pursuant to section 103D-206(7), Hawaii Revised Statutes, shall be deposited into the state procurement automation system special fund to be administered by the state procurement office for the implementation and configuration of the procurement automation system's Marketplace and eProcurement system, as well as its maintenance, enhancement, and expansion of additional modules to remain relevant and current with industry standards for the benefit of all stakeholders statewide.

     In 2020, the legislature established the school facilities agency through section 302A-1702, Hawaii Revised Statutes, under Act 72, Session Laws of Hawaii 2020, and mandated that the executive director of the school facilities authority serve as its chief procurement officer.  The amendment to section 103D-203, Hawaii Revised Statutes, is a housekeeping measure that adds the school facilities authority executive director as a chief procurement officer.

     The purposes of this Act are to enhance procurement accountability by:

     (1)  Establishing the state procurement automation system special fund to receive the transaction fees from the procurement automation system to pay for its administration, management, operation, maintenance, and upgrade of the procurement automation system; and

     (2)  Aligning section 103D-203(a), Hawaii Revised Statutes, with section 302A-1702, Hawaii Revised Statutes, by adding the school facilities authority executive director as a chief procurement officer.

     SECTION 2.  Chapter 103D, Hawaii Revised Statutes, is amended by adding to part II a new section to be appropriately designated and to read as follows:

     "§103D-    State procurement automation system special fund; transaction fee.  (a)  There is established in the state treasury the state procurement automation system special fund to be administered by the state procurement office and into which shall be deposited:

     (1)  Vendor-collected transaction fees, pursuant to section 103D-206(7), for administration, management, operation, maintenance, and upgrade of the procurement automation system; and

     (2)  Appropriations made by the legislature to the special fund.

     (b)  The state procurement automation special fund shall be expended by the state procurement administrator for the purposes of the administration, management, operation, maintenance, and upgrade of the procurement automation system."

     SECTION 3.  Section 103D-203, Hawaii Revised Statutes, is amended by amending subsection (a) to read as follows:

     "(a)  The chief procurement officer for each of the following state entities shall be:

     (1)  The judiciary--the administrative director of the courts;

     (2)  The senate--the president of the senate;

     (3)  The house of representatives--the speaker of the house of representatives;

     (4)  The office of Hawaiian affairs--the chairperson of the board;

     (5)  The University of Hawaii--the chief financial officer of the University of Hawaii;

     (6)  The department of education, excluding the Hawaii public library system--the superintendent of education;

     (7)  The Hawaii health systems corporation--the chief executive officer of the Hawaii health systems corporation; [and]

     (8)  The school facilities authority--the executive director of the school facilities authority; and

    [(8)] (9)  The remaining departments of the executive branch of the State and all governmental bodies administratively attached to them--the administrator of the state procurement office of the department of accounting and general services."

     SECTION 4.  Statutory material to be repealed is bracketed and stricken.  New statutory material is underscored.

     SECTION 5.  This Act shall take effect upon its approval; provided that the amendments made to section 103D-203(a), Hawaii Revised Statutes, by this Act shall not be repealed when section 103D-203(a), Hawaii Revised Statutes, is reenacted on June 30, 2028, pursuant to Section 16 of Act 8, Special Session Laws of Hawaii 2021, as amended by section 3 of Act 111, Session Laws of Hawaii 2024.

Report Title:

State Procurement Automation Special Fund; Chief Procurement Officers; School Facilities Authority

Description:

Establishes a procurement automation system special fund and aligns section 103D-203(b), HRS, with section 302A-1702, HRS, which added the Executive Director of the School Facilities Authority as a chief procurement officer.

The summary description of legislation appearing on this page is for informational purposes only and is not legislation or evidence of legislative intent.

CONFERENCE COMMITTEE REP. NO. 250

Honolulu, Hawaii

                 , 2025

RE:    H.B. No. 987

       H.D. 1

       S.D. 1

       C.D. 1

Honorable Nadine K. Nakamura

Speaker, House of Representatives

Thirty-Third State Legislature

Regular Session of 2025

State of Hawaii

Honorable Ronald D. Kouchi

President of the Senate

Thirty-Third State Legislature

Regular Session of 2025

State of Hawaii

Madam and Sir:

     Your Committee on Conference on the disagreeing vote of the House of Representatives to the amendments proposed by the Senate in H.B. No. 987, H.D. 1, S.D. 1, entitled:

"A BILL FOR AN ACT RELATING TO PROCUREMENT,"

having met, and after full and free discussion, has agreed to recommend and does recommend to the respective Houses the final passage of this bill in an amended form.

     The purpose of this measure is to:

     (1)  Establish the State Procurement Automation System Special Fund to receive transaction fees from the procurement automation system to pay for the system's administration, management, operation, maintenance, and upgrade; and

     (2)  Add the Executive Director of the School Facilities Authority as the Chief Procurement Officer for the School Facilities Authority in the Hawaii Public Procurement Code.

     Your Committee on Conference has amended this measure by changing the effective date to upon approval.

     As affirmed by the record of votes of the managers of your Committee on Conference that is attached to this report, your Committee on Conference is in accord with the intent and purpose of H.B. No. 987, H.D. 1, S.D. 1, as amended herein, and recommends that it pass Final Reading in the form attached hereto as H.B. No. 987, H.D. 1, S.D. 1, C.D. 1.

Respectfully submitted on behalf of the managers:

STAND. COM. REP. NO. 1827

Honolulu, Hawaii

RE:    H.B. No. 987

       H.D. 1

       S.D. 1

Honorable Ronald D. Kouchi

President of the Senate

Thirty-Third State Legislature

Regular Session of 2025

State of Hawaii

Sir:

     Your Committee on Ways and Means, to which was referred H.B. No. 987, H.D. 1, S.D. 1, entitled:

"A BILL FOR AN ACT RELATING TO PROCUREMENT,"

begs leave to report as follows:

     The purpose and intent of this measure is to enhance procurement accountability.

     Specifically, the measure:

     (1)  Establishes the state procurement automation system special fund, into which shall be deposited:

          (A)  Certain vendor-collected transaction fees for the administration, management, operation, maintenance, and upgrade of the procurement automation system; and

          (B)  Legislative appropriations to the fund; and

     (2)  Provides that the Executive Director of the School Facilities Authority shall be the Chief Procurement Officer of the School Facilities Authority.

     Your Committee received written comments in support of this measure from the Department of Accounting and General Services and State Procurement Office.

     Your Committee finds that a special fund is necessary to streamline the self-funded model for the procurement automation system and to facilitate the State Procurement Office's access to the collected transaction fees that will fund the system.

     As affirmed by the record of votes of the members of your Committee on Ways and Means that is attached to this report, your Committee is in accord with the intent and purpose of H.B. No. 987, H.D. 1, S.D. 1, and recommends that it pass Third Reading.

Respectfully submitted on behalf of the members of the Committee on Ways and Means,

STAND. COM. REP. NO. 1258

Honolulu, Hawaii

RE:    H.B. No. 987

       H.D. 1

       S.D. 1

Honorable Ronald D. Kouchi

President of the Senate

Thirty-Third State Legislature

Regular Session of 2025

State of Hawaii

Sir:

     Your Committee on Government Operations, to which was referred H.B. No. 987, H.D. 1, entitled:

"A BILL FOR AN ACT RELATING TO PROCUREMENT,"

begs leave to report as follows:

     The purpose and intent of this measure is to:

     (1)  Establish a Procurement Automation System Special Fund; and  

     (2)  Add the Executive Director of the School Facilities Authority as the Chief Procurement Officer for the School Facilities Authority in the Hawaii Public Procurement Code.   

     Your Committee received testimony in support of this measure from the Department of Accounting and General Services and State Procurement Office.

     Your Committee finds that Act 176, Session Laws of Hawaii 2022, authorized the State Procurement Office to develop and administer a procurement automation system and assess a transaction fee on vendors using the system beginning in fiscal year 2024-2025.  Your Committee finds, however, that the Legislature did not establish a special fund into which the collected fees can be deposited and accessed by the State Procurement Office to pay for the administration of the system.  Therefore, the collected fees are currently being held in trust by the vendor who developed the procurement automation system.  The fees in the trust may only be accessed and applied as credit with the current vendor, limiting the State Procurement Office's ability to efficiently expend the funds.  This measure will streamline the self-funded model for the procurement automation system, allowing the State to utilize the collected transaction fees in the most effective manner.

     Your Committee has amended this measure by making technical, nonsubstantive amendments for the purposes of clarity and consistency.

     As affirmed by the record of votes of the members of your Committee on Government Operations that is attached to this report, your Committee is in accord with the intent and purpose of H.B. No. 987, H.D. 1, as amended herein, and recommends that it pass Second Reading in the form attached hereto as H.B. No. 987, H.D. 1, S.D. 1, and be referred to your Committee on Ways and Means.

Respectfully submitted on behalf of the members of the Committee on Government Operations,

STAND. COM. REP. NO.  857

Honolulu, Hawaii

                , 2025

RE:   H.B. No. 987

      H.D. 1

Honorable Nadine K. Nakamura

Speaker, House of Representatives

Thirty-Third State Legislature

Regular Session of 2025

State of Hawaii

Madame:

     Your Committee on Finance, to which was referred H.B. No. 987, H.D. 1, entitled:

"A BILL FOR AN ACT RELATING TO PROCUREMENT,"

begs leave to report as follows:

     The purpose of this measure is to:

     (1)  Establish the State Procurement Automation System Special Fund to receive transaction fees from the procurement automation system to pay for the system's administration, management, operation, maintenance, and upgrade; and

     (2)  Add the School Facilities Authority Executive Director as a chief procurement officer.

     Your Committee received testimony in support of this measure from the Department of Accounting and General Services and State Procurement Office.

     As affirmed by the record of votes of the members of your Committee on Finance that is attached to this report, your Committee is in accord with the intent and purpose of H.B. No. 987, H.D. 1, and recommends that it pass Third Reading.

Respectfully submitted on behalf of the members of the Committee on Finance,

STAND. COM. REP. NO.  468

Honolulu, Hawaii

                , 2025

RE:   H.B. No. 987

      H.D. 1

Honorable Nadine K. Nakamura

Speaker, House of Representatives

Thirty-Third State Legislature

Regular Session of 2025

State of Hawaii

Madame:

     Your Committee on Education, to which was referred H.B. No. 987 entitled:

"A BILL FOR AN ACT RELATING TO PROCUREMENT,"

begs leave to report as follows:

     The purpose of this measure is to:

     (1)  Establish the State Procurement Automation System Special Fund to receive transaction fees from the procurement automation system to pay for the system's administration, management, operation, maintenance, and upgrade; and

     (2)  Add the School Facilities Authority Executive Director as a chief procurement officer.

     Your Committee received testimony in support of this measure from the Department of Accounting and General Services and State Procurement Office.

     Your Committee finds that in 2022, the Legislature authorized a procurement automation system and authorized the State Procurement Office to implement a transaction fee on vendors to pay for the administration of the system.  However, the Legislature did not authorize a special fund into which to deposit the transaction fees collected.  Until a special fund is established, the vendor contracted to implement the procurement automation system collects the fees and holds the funds in trust for the State.  This measure will establish a special fund to hold these transaction fees and ensure that the fees deposited into the special fund will be administered by the State Procurement Office.

     Your Committee further finds that when the School Facilities Authority was established under Act 72, Session Laws of Hawaii 2020, the Executive Director of the School Facilities Authority was mandated to serve as the Authority's Chief Procurement Officer.  This measure will provide clarity by explicitly adding the Executive Director of the School Facilities Authority to the list of chief of procurement officers.

     Your Committee has amended this measure by:

     (1)  Changing the effective date to July 1, 3000; and

     (2)  Making technical, nonsubstantive amendments for the purposes of clarity, consistency, and style.

     As affirmed by the record of votes of the members of your Committee on Education that is attached to this report, your Committee is in accord with the intent and purpose of H.B. No. 987, as amended herein, and recommends that it pass Second Reading in the form attached hereto as H.B. No. 987, H.D. 1, and be referred to your Committee on Finance.

Respectfully submitted on behalf of the members of the Committee on Education,